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Bid Evaluation & Technical Compliance Scoring Service in Nigeria
Engineering Excellence & Technical Support
Bid Evaluation & Technical Compliance Scoring Service High-standard technical execution following OEM protocols and local regulatory frameworks.
Rigorous Technical Evaluation & Scoring
Leverage our deep understanding of Nigerian procurement regulations and industry best practices to conduct thorough technical evaluations. We meticulously assess proposals against predefined criteria, ensuring objectivity and fairness in the scoring process, leading to the selection of truly qualified vendors.
Data-Driven Compliance Assurance
Our service provides a data-driven approach to technical compliance, utilizing advanced analytics and comparison tools. We identify potential risks and non-compliance issues early, empowering you to make informed decisions and mitigate contractual challenges before they arise.
Unbiased & Transparent Bid Adjudication
Ensure a fair and transparent bidding process with our expert-led technical compliance scoring. We maintain strict impartiality, providing auditable trails and clear justifications for all scoring decisions, fostering trust and accountability in your procurement outcomes.
What Is Bid Evaluation & Technical Compliance Scoring Service In Nigeria?
Bid Evaluation & Technical Compliance Scoring Service in Nigeria refers to the systematic process of assessing and scoring submitted proposals or bids against predefined technical criteria and requirements within the context of Nigerian procurement and tender processes. This service is crucial for ensuring that the most technically capable and compliant bidder is selected, thereby mitigating risks, optimizing resource allocation, and achieving project objectives. It involves a rigorous analysis of proposals to determine their adherence to specifications, methodologies, experience, qualifications, and other technical parameters stipulated in the tender documents. The outcome of this evaluation is a quantifiable technical score, which forms a significant component of the overall bid assessment, often alongside financial proposals. This process is governed by Nigerian public procurement laws and regulations, emphasizing transparency, fairness, and value for money.
| Who Needs Bid Evaluation & Technical Compliance Scoring Service? | Typical Use Cases in Nigeria |
|---|---|
| Government Ministries, Departments, and Agencies (MDAs): For all public procurement, including infrastructure projects, service contracts, and supply of goods. | Procurement of construction services for roads, bridges, public buildings, and utilities. |
| State and Local Government Bodies: For regional and local development projects and service provision. | Tendering for IT solutions, software development, and system integration projects. |
| State-Owned Enterprises (SOEs) and Parastatals: For operational needs, capital projects, and strategic initiatives. | Acquisition of specialized equipment and machinery for industries and manufacturing. |
| Oil and Gas Sector Companies (National and International Operators): For exploration, production, and servicing contracts. | Contracting for specialized engineering, procurement, and construction (EPC) services. |
| Telecommunications Companies: For network infrastructure development, service provision, and equipment procurement. | Procurement of consulting services for feasibility studies and project management. |
| Financial Institutions: For IT upgrades, procurement of banking solutions, and outsourcing of services. | Selection of suppliers for critical national infrastructure projects. |
| Large Private Sector Corporations: For significant capital expenditures, complex project outsourcing, and strategic partnerships. | Tenders for large-scale real estate development and facility management. |
| Non-Governmental Organizations (NGOs) and International Development Partners: For project implementation and grant-funded initiatives. | Awarding contracts for social impact projects and community development programs. |
Key Components of Bid Evaluation & Technical Compliance Scoring:
- Establishment of Evaluation Criteria: Defining clear, objective, and measurable technical criteria directly aligned with the project's scope of work and requirements.
- Formation of Evaluation Committee: Assembling a multidisciplinary team with relevant technical expertise to conduct the evaluation.
- Development of Scoring Mechanism: Creating a standardized scoring matrix or rubric to consistently assess each proposal against the defined criteria.
- Document Review and Verification: Thoroughly examining submitted documents, including technical proposals, resumes, company profiles, past performance records, and any required certifications.
- Compliance Assessment: Verifying adherence to mandatory technical specifications, quality standards, regulatory requirements (e.g., NAFDAC, SON), and statutory obligations in Nigeria.
- Methodology Analysis: Evaluating the proposed approach, work plan, project management strategies, and risk mitigation plans for feasibility and effectiveness.
- Resource and Capability Assessment: Scrutinizing the bidder's technical team, equipment, facilities, and financial capacity to execute the project successfully.
- Clarification Process: Engaging with bidders to seek clarifications on ambiguous aspects of their technical proposals.
- Scoring and Ranking: Assigning scores to each proposal based on the established matrix and ranking them accordingly.
- Report Generation: Documenting the evaluation process, findings, scoring, and recommendations in a comprehensive technical evaluation report.
Who Needs Bid Evaluation & Technical Compliance Scoring Service In Nigeria?
In Nigeria's dynamic and competitive business landscape, organizations are increasingly seeking to optimize their procurement processes. This is where a Bid Evaluation & Technical Compliance Scoring Service becomes indispensable. Such a service ensures that tender processes are fair, transparent, and yield the best value for money by rigorously assessing bids against predefined technical specifications and criteria. This leads to informed decision-making, reduced risk of disputes, and ultimately, more successful project outcomes.
| Target Customer Segment | Typical Departments Involved | Key Needs Addressed |
|---|---|---|
| Large Private Sector Corporations (e.g., Oil & Gas, Manufacturing, Telecommunications) | Procurement Department, Engineering/Technical Departments, Legal Department, Finance Department | Ensuring technical feasibility and adherence to specifications, maximizing ROI, reducing supplier risk, compliance with industry standards. |
| Government Ministries, Departments & Agencies (MDAs) | Procurement Unit, Technical Directorates (e.g., Ministry of Works, Ministry of Health), Legal Department, Finance Department | Ensuring transparency and fairness in public tenders, compliance with Public Procurement Act, achieving value for taxpayer money, preventing corruption and fraud. |
| Financial Institutions (Banks, Development Finance Institutions) | Credit Risk Department, Project Finance Department, Monitoring & Evaluation Unit | Verifying technical viability of projects funded, ensuring compliance with loan covenants, mitigating investment risks. |
| International Organizations & Development Partners (e.g., UN agencies, World Bank) | Procurement and Grants Management Units, Project Implementation Teams | Adherence to international procurement standards, accountability for donor funds, ensuring project objectives are met, promoting local capacity. |
| Construction & Infrastructure Companies | Project Management Office, Engineering Department, Procurement Department, Legal Department | Validating contractor capabilities, ensuring compliance with building codes and standards, timely project delivery, cost control. |
| Non-Governmental Organizations (NGOs) | Program Management, Procurement & Logistics, Finance Department | Effective utilization of donor funds, ensuring services meet program objectives, compliance with grant agreements, transparent sourcing of goods and services. |
Who Needs Bid Evaluation & Technical Compliance Scoring Service in Nigeria?
- Companies involved in large-scale project procurement (e.g., construction, oil & gas, manufacturing).
- Government agencies and parastatals awarding public contracts.
- Organizations with complex technical requirements for goods or services.
- Businesses aiming to improve supply chain efficiency and cost-effectiveness.
- Companies seeking to mitigate risks associated with vendor selection and contract performance.
- Organizations undergoing digital transformation and seeking to automate procurement evaluation.
- International organizations operating or investing in Nigeria.
- Financial institutions managing loan disbursements tied to project deliverables.
- Non-governmental organizations (NGOs) managing donor-funded projects.
Bid Evaluation & Technical Compliance Scoring Service Process In Nigeria
This document outlines the standard workflow for our Bid Evaluation & Technical Compliance Scoring Service in Nigeria. The process is designed to be transparent, efficient, and thorough, ensuring that all bids are assessed objectively against pre-defined technical criteria. This service is crucial for organizations seeking to make informed procurement decisions, particularly in complex projects or when multiple vendors are involved. Our approach emphasizes adherence to client-specific requirements and industry best practices.
| Phase | Key Activities | Deliverables/Outcomes | Typical Duration |
|---|---|---|---|
| 1. Inquiry & Scoping | Client initiates contact, expresses need for bid evaluation. Initial discussion to understand project scope, tender documents, evaluation objectives, and client expectations. Information gathering on the nature of the goods/services to be procured and the number of anticipated bidders. | Understanding of client's requirements, preliminary scope definition, identification of key stakeholders. | 1-3 Business Days |
| 2. Proposal & Agreement | Development and submission of a detailed proposal outlining the service scope, methodology, timelines, team expertise, and fees. Client review and negotiation of the proposal. Formal agreement/contract signing. | Formal Service Proposal, Signed Contract/Memorandum of Understanding (MOU). | 3-5 Business Days |
| 3. Pre-Evaluation & Criteria Definition | Receipt and thorough review of all tender documents (RFP/RFQ, TOR, technical specifications, evaluation forms). Collaborative definition and finalization of specific technical evaluation criteria and scoring weights with the client. Development of the scoring matrix and template. | Finalized Technical Evaluation Criteria, Scoring Matrix, Evaluation Templates, Confirmed Evaluation Team. | 5-7 Business Days |
| 4. Bid Receipt & Initial Screening | Formal receipt of all submitted bids by the client or designated authority. Initial administrative check for completeness of bid documents (e.g., all required forms submitted, signatures present). Categorization of bids based on completeness. | List of all submitted bids, Identified incomplete bids for client's attention. | 2-3 Business Days |
| 5. Technical Evaluation & Scoring | Dedicated technical experts review each bid against the pre-defined technical criteria and scoring matrix. Assessment of technical proposals for compliance with specifications, quality of proposed solutions, experience, capacity, and other technical aspects. Detailed scoring and justification for each score. | Completed evaluation forms for each bid, Detailed scoring sheets, Initial technical compliance assessment. | Varies based on bid complexity and number (e.g., 1-4 weeks) |
| 6. Compliance Verification | Cross-referencing technical evaluation findings with other compliance requirements (e.g., regulatory, statutory, contractual, mandatory certifications). Verification of any claims made in the technical proposal (e.g., through documentation review or client-facilitated site visits/demonstrations). | Verified compliance status of bids, Identification of any non-compliance issues. | 3-5 Business Days |
| 7. Reporting & Recommendation | Compilation of a comprehensive technical evaluation report. The report includes an executive summary, detailed evaluation findings for each bidder, compliance status, comparative analysis, and a ranked list of technically compliant bidders with recommended scores. Presentation of the report to the client for review and decision-making. | Comprehensive Technical Evaluation Report, Presentation of findings to client. | 3-7 Business Days |
| 8. Post-Evaluation Support (Optional) | Providing clarifications on the evaluation report, participating in meetings with the client and bidders (if required), assisting in the final technical review process. Support for the client's subsequent procurement stages. | Client satisfaction with the evaluation process, Smooth transition to the next procurement phase. | As per client's request |
Bid Evaluation & Technical Compliance Scoring Service Workflow in Nigeria
- Phase 1: Inquiry & Scoping
- Phase 2: Proposal & Agreement
- Phase 3: Pre-Evaluation & Criteria Definition
- Phase 4: Bid Receipt & Initial Screening
- Phase 5: Technical Evaluation & Scoring
- Phase 6: Compliance Verification
- Phase 7: Reporting & Recommendation
- Phase 8: Post-Evaluation Support (Optional)
Bid Evaluation & Technical Compliance Scoring Service Cost In Nigeria
Evaluating bids and ensuring technical compliance are critical steps in procurement processes, especially for projects in Nigeria. The cost of these services can vary significantly based on several factors. This discussion outlines these factors, provides typical pricing ranges in Nigerian Naira (NGN), and details the elements influencing these costs.
| Service Component | Typical Pricing Range (NGN) | Notes |
|---|---|---|
| Initial Bid Screening (Pre-qualification/Eligibility) | 20,000 - 100,000 per bid | Basic check against minimum requirements. Cost scales with number of bids. |
| Detailed Technical Proposal Evaluation (Per Bid) | 50,000 - 300,000 per bid | Depends on complexity of technical requirements and expertise needed. Highly specialized fields will be at the higher end. |
| Expert Consultant Fee (Daily Rate) | 40,000 - 150,000 per day | Rate varies significantly based on industry expertise, experience, and reputation. |
| Project Manager/Lead Evaluator Fee (Daily Rate) | 60,000 - 200,000 per day | For overseeing the entire evaluation process and consolidating findings. |
| Report Preparation and Documentation | 50,000 - 500,000 (fixed or based on hours) | Includes compilation of scores, justifications, and recommendations. Complexity drives cost. |
| Site Visits/Physical Inspections (Per Visit) | 30,000 - 150,000 + travel expenses | Cost is for the evaluator's time and any associated travel, accommodation, and per diems within Nigeria. |
| Full Bid Evaluation & Technical Compliance Package (Small to Medium Project) | 500,000 - 3,000,000 | Covers screening, detailed evaluation of multiple bids, reporting, and basic project management. |
| Full Bid Evaluation & Technical Compliance Package (Large/Complex Project) | 3,000,000 - 15,000,000+ | Involves numerous bids, highly specialized expertise, extensive documentation, and potentially multiple stages of evaluation. |
Key Factors Influencing Bid Evaluation & Technical Compliance Scoring Service Costs in Nigeria:
- Scope and Complexity of the Project: Larger, more complex projects with multiple components, specialized technical requirements, or a high volume of bids naturally incur higher evaluation costs.
- Number of Bids Received: The more bids submitted, the more time and resources are required for thorough review and scoring, directly impacting cost.
- Nature of the Goods/Services Being Procured: Evaluating bids for highly technical goods (e.g., advanced machinery, specialized IT systems) or complex services (e.g., large-scale construction, intricate engineering) demands expert evaluators and is thus more expensive than evaluating simpler procurements.
- Required Level of Detail and Due Diligence: The depth of technical assessment, including site visits, reference checks, and in-depth analysis of proposals, will influence pricing.
- Expertise and Experience of Evaluators: Engaging seasoned professionals with specialized knowledge in the relevant industry commands higher fees.
- Turnaround Time/Urgency: Expedited evaluations requiring significant overtime or resource allocation will typically come at a premium.
- Geographic Location of the Project/Evaluators: While less of a factor for remote evaluations, on-site assessments or the logistical costs of bringing evaluators to different project sites within Nigeria can add to the expense.
- Reporting Requirements: The complexity and format of the final evaluation report, including detailed scoring methodologies and justifications, can affect cost.
- Use of Specialized Software/Tools: If specific evaluation software or advanced analytical tools are employed, this can also be factored into the pricing.
Affordable Bid Evaluation & Technical Compliance Scoring Service Options
Navigating the complexities of bid evaluation and ensuring technical compliance can be a significant drain on resources, especially for organizations with limited budgets. Our Affordable Bid Evaluation & Technical Compliance Scoring Service offers a comprehensive solution to streamline this process, ensuring accuracy, fairness, and efficiency. We provide flexible value bundles and implement cost-saving strategies to deliver exceptional value without compromising on quality.
| Value Bundle Tiers | Description | Features Included | Ideal For | Estimated Price Range (USD) |
|---|---|---|---|---|
| Essential Compliance Check | A foundational service focused on verifying mandatory technical compliance and flagging non-compliant bids. | Mandatory Compliance Verification, Basic Scoring, Standardized Report Generation | Organizations needing a quick and cost-effective way to filter out non-compliant bids. | $500 - $1,500 per bid package |
| Standard Evaluation & Scoring | Comprehensive technical evaluation and scoring of bids based on pre-defined criteria, with detailed reporting. | All Essential Compliance Check features, Customizable Evaluation Frameworks, Expert Technical Review (limited scope), Objective Scoring Mechanisms, Detailed Reporting | Organizations seeking a balanced approach to technical evaluation without extensive customization. | $1,000 - $3,000 per bid package |
| Premium Comprehensive Analysis | An in-depth technical analysis including risk assessment, benchmarking, and advanced reporting for critical projects. | All Standard Evaluation & Scoring features, In-depth Expert Technical Review (broader scope), Risk Identification, Benchmarking & Best Practices, Advanced Reporting & Presentation | Organizations with complex, high-stakes projects requiring thorough due diligence and strategic insights. | $2,500 - $7,500+ per bid package (dependent on complexity) |
Key Service Components
- Customizable Evaluation Frameworks: Tailoring evaluation criteria to your specific project needs and regulatory requirements.
- Expert Technical Review: Leveraging experienced subject matter experts to assess the technical merit of bids.
- Objective Scoring Mechanisms: Implementing transparent and consistent scoring methodologies to ensure fairness.
- Compliance Verification: Diligently checking all bids against mandatory technical specifications and compliance checklists.
- Detailed Reporting: Providing clear, concise reports highlighting key findings, scores, and compliance status.
- Risk Identification: Proactively identifying potential technical risks associated with different proposals.
- Benchmarking & Best Practices: Offering insights based on industry standards and best practices in bid evaluation.
Verified Providers In Nigeria
In Nigeria's burgeoning healthcare sector, ensuring access to reliable and qualified medical professionals is paramount. This is where the concept of 'Verified Providers' becomes crucial. A verified provider signifies a healthcare practitioner who has undergone a rigorous credentialing process, confirming their qualifications, licenses, and adherence to ethical standards. Franance Health stands at the forefront of this movement, offering a platform that meticulously vets its network of healthcare providers. Their commitment to a comprehensive credentialing process means that when you engage with a Franance Health verified provider, you are engaging with a professional who has met the highest standards of expertise, experience, and integrity. This is not just about having a license; it's about a deeper assurance of quality care, patient safety, and professional accountability.
| Credential Category | Franance Health Verification Standard | Importance for Patients |
|---|---|---|
| Medical Licenses | Mandatory and actively confirmed with regulatory bodies | Confirms legal right to practice medicine. |
| Educational Qualifications | Verification of degrees and certifications from accredited institutions | Ensures foundational knowledge and specialized training. |
| Professional Experience | Review of past work history and references | Indicates practical application of skills and patient interaction. |
| Good Standing with Regulatory Bodies | Checks for any disciplinary actions or sanctions | Guarantees adherence to professional conduct and ethics. |
| Specialty Certifications | Validation of advanced training and expertise in specific medical areas | Assures access to highly skilled practitioners for specific needs. |
Why Franance Health Verified Providers Are the Best Choice:
- Uncompromised Quality of Care: Franance Health's stringent vetting process ensures that all listed providers possess legitimate qualifications, up-to-date licenses, and a demonstrable history of ethical practice.
- Enhanced Patient Safety: By verifying credentials, Franance Health significantly reduces the risk of unqualified individuals providing medical services, prioritizing patient well-being.
- Trust and Transparency: The verification process builds trust by offering patients clear insight into the qualifications and background of their healthcare providers.
- Access to Specialized Expertise: Franance Health's network encompasses a diverse range of medical specialists, all thoroughly vetted to ensure they meet the highest standards in their respective fields.
- Streamlined Healthcare Access: Their platform simplifies the process of finding and booking appointments with reliable healthcare professionals across Nigeria.
Scope Of Work For Bid Evaluation & Technical Compliance Scoring Service
This Scope of Work (SOW) outlines the services to be provided for the evaluation of technical proposals and the application of a technical compliance scoring system. The objective is to ensure a fair, objective, and consistent assessment of all submitted technical bids against pre-defined criteria and specifications. This service will be crucial in identifying the most technically suitable vendors for the [Project Name] project. The evaluation process will adhere to established industry best practices and the specific technical requirements detailed herein. The successful bidder for this SOW will be responsible for conducting the technical evaluation, providing detailed scoring, and generating a comprehensive technical compliance report.
| Standard Specification Category | Description | Key Compliance Indicators |
|---|---|---|
| Functional Requirements | Details the core functionalities and capabilities the proposed solution must possess to meet project objectives. This includes performance metrics, usability, and integration capabilities. | Successful demonstration of all mandatory functional requirements. Performance benchmarks met or exceeded. Evidence of seamless integration with existing systems. User interface intuitiveness. |
| Non-Functional Requirements | Encompasses aspects like security, scalability, reliability, maintainability, and performance under various load conditions. These are critical for the long-term success of the solution. | Compliance with specified security standards (e.g., ISO 27001). Demonstrated scalability to handle projected future growth. Mean Time Between Failures (MTBF) and Mean Time To Repair (MTTR) adherence. Audit trails and logging capabilities. |
| Technical Architecture & Design | Evaluates the proposed system architecture, design patterns, and technologies used to ensure robustness, efficiency, and adherence to best practices. | Alignment with the approved technical architecture principles. Use of industry-standard and proven technologies. Modularity and extensibility of the design. Data flow diagrams and system component breakdown. |
| Data Management & Storage | Assesses how the proposed solution will handle data storage, retrieval, backup, and disaster recovery, ensuring data integrity and availability. | Data model completeness and normalization. Backup and recovery strategy alignment with RTO/RPO objectives. Data encryption at rest and in transit. Compliance with data retention policies. |
| Integration Capabilities | Examines the proposed solution's ability to integrate with existing or future systems, including APIs, data exchange formats, and communication protocols. | Availability and quality of documented APIs. Support for required data exchange formats (e.g., JSON, XML). Compatibility with specified communication protocols (e.g., REST, SOAP, MQTT). Error handling and reconciliation mechanisms. |
| Security & Compliance | Verifies that the proposed solution meets all relevant security policies, regulatory requirements, and industry standards. | Adherence to organizational security policies. Compliance with relevant data privacy regulations (e.g., GDPR, CCPA). Vulnerability assessment and penetration testing results. Access control mechanisms and user authentication. |
| Documentation & Training | Assesses the quality and completeness of technical documentation and proposed training materials for end-users and administrators. | Clarity and comprehensiveness of technical manuals. Adequacy of user guides and administrator handbooks. Proposed training curriculum and materials. Availability of support documentation. |
| Performance & Scalability | Evaluates the proposed solution's ability to perform optimally under expected and peak loads, and its capacity for future growth. | Performance metrics under load (e.g., response time, throughput). Scalability roadmap and architecture. Resource utilization projections. Resilience and fault tolerance. |
| Maintainability & Supportability | Assesses the ease with which the solution can be maintained, updated, and supported over its lifecycle. | Availability of source code (if applicable). Upgrade and patching strategy. Diagnostic tools and logging capabilities. Vendor support model and SLAs. |
Technical Deliverables
- Detailed Technical Evaluation Report: A comprehensive report summarizing the findings of the technical evaluation for each submitted proposal. This report will include an analysis of compliance with all technical requirements, identification of any deviations or gaps, and justification for the assigned scores.
- Technical Compliance Scorecard: A standardized scorecard for each proposal, clearly documenting the scores assigned against each evaluation criterion and the rationale behind those scores. This scorecard will be the basis for the overall technical compliance assessment.
- List of Technically Compliant Proposals: A definitive list of all proposals deemed technically compliant based on the evaluation criteria. This list will also identify proposals that were disqualified due to technical non-compliance, with clear reasons provided.
- Recommendations for Technically Preferred Proposals: Based on the scoring and evaluation, a ranked list of technically preferred proposals, along with a summary of their strengths and weaknesses.
- Meeting Minutes: Records of all evaluation meetings, including attendees, discussions, decisions, and action items, to ensure transparency and traceability of the evaluation process.
- Summary of Vendor Clarifications (if applicable): A compilation of any technical clarifications sought from vendors during the evaluation process and their respective responses.
Service Level Agreement For Bid Evaluation & Technical Compliance Scoring Service
This Service Level Agreement (SLA) outlines the performance commitments for the Bid Evaluation & Technical Compliance Scoring Service. It defines the expected response times for critical operations and the guaranteed uptime for the service.
| Service Component / Metric | Service Level Objective (SLO) | Measurement Period | Remedy for Non-Compliance |
|---|---|---|---|
| Service Availability (Uptime) | 99.8% Uptime | Monthly | Service Credit as defined in the 'Service Credits' section (not detailed in this excerpt). |
| Bid Submission API Response Time | 95% of requests answered within 5 seconds | Monthly | Service Credit as defined in the 'Service Credits' section. |
| Technical Compliance Score Generation (for standard bids) | 98% of scoring requests completed within 15 minutes | Monthly | Service Credit as defined in the 'Service Credits' section. |
| Technical Compliance Score Generation (for complex bids) | 95% of scoring requests completed within 60 minutes | Monthly | Service Credit as defined in the 'Service Credits' section. |
| User Interface Availability | 99.9% Uptime | Monthly | Service Credit as defined in the 'Service Credits' section. |
Key Definitions
- Service: Refers to the Bid Evaluation & Technical Compliance Scoring Service provided by [Your Company Name].
- Downtime: The period during which the Service is unavailable for use by Authorized Users. Scheduled maintenance is excluded from Downtime.
- Response Time: The time elapsed between a request being initiated by an Authorized User and the Service providing a response. This is measured at the service endpoint.
- Scheduled Maintenance: Planned periods during which the Service may be unavailable for updates, upgrades, or maintenance. These will be communicated to Authorized Users at least [Number] days in advance and will typically occur during off-peak hours.
- Authorized Users: Individuals or entities granted access to the Service by [Your Company Name].
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